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CEO Assistant

Equivator
Riyadh, Saudi Arabia

CEO Assistant

Riyadh, Saudi ArabiaPosted 2 months ago
132Applicants for1 open position
  • 125Viewed
  • 17In Consideration
  • 0Not Selected

Job Details

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Job Description

Overview:

The CEO Assistant provides administrative support to management staff within an organization. This role involves a variety of tasks aimed at facilitating smooth operations and efficient communication within the management team.

 

Responsibilities:

  • Administrative Support: Provide administrative assistance to management staff, including scheduling meetings, managing calendars, making travel arrangements, and preparing documents and presentations.
  • Communication: Serve as a liaison between management and other departments or external stakeholders. Facilitate communication by answering phone calls, responding to emails, and relaying messages accurately and promptly.
  • Data Management: Organize and maintain electronic and paper files, ensuring that information is easily accessible and properly documented.
  • Research: Conduct research as needed on topics relevant to the organization or specific projects, compiling information and summarizing findings for management review.
  • Event Planning: Assist in planning and coordinating events, such as conferences, workshops, or team-building activities, including communication with participants.
  • Confidentiality: Maintain confidentiality of sensitive information and exercise discretion in handling confidential documents and communications.
  • Ad Hoc Tasks: Handle various ad hoc tasks and projects as assigned by management, demonstrating flexibility and willingness to assist wherever needed.
  • Attending Meetings and Writing MOMs: Attend meetings, write minutes of meetings (MOMs), and distribute them to management members.
  • Accompanying Management Members on Visits: Accompany management members on visits and handle tasks related to official entity and bank visits, including arranging paperwork and similar tasks.

 

Work Environment:

Typically works in an office setting but may occasionally need to travel or attend off-site meetings or events. May be required to work occasional evenings or weekends to support special events or projects.

Job Requirements

Qualifications:

  • Education: A high school diploma is typically required, though a degree in business administration or a related field may be preferred.
  • Experience: Previous experience in administrative support roles is advantageous, particularly in a corporate or office environment.
  • Organizational Skills: Strong organizational skills are essential for managing multiple tasks and priorities effectively.
  • Communication: Excellent written and verbal communication skills are necessary for clear and effective communication with management, colleagues, and external contacts.
  • Computer Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and software.
  • Attention to Detail: Attention to detail is crucial for accuracy in document preparation, data management, and other administrative tasks.
  • Problem-Solving: Ability to identify issues, analyze problems, and propose solutions in a proactive manner.
  • Team Player: Ability to work collaboratively with others and provide support to colleagues as needed.
  • Professionalism: Demonstrate professionalism, discretion, and confidentiality in all interactions and tasks.
  • Driving License: Must possess a valid driving license.
  • Valid Iqama in Riyadh: Must have a valid Iqama for Riyadh.

 

 

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