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Job Description
- Serve as the point person for office manager duties including Mailing Supplies Equipment Bills Errands Shopping.
- Organize the CEO business trips reservations and flights bookings.
- Schedule CEO meetings and appointments.
- Organize the office layout and order stationery and equipment.
- Organize CEO office operations and procedures.
- Coordinate with the departments heads as a focal point.
- Provide general support to CEO visitors.
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Plan in-house or off-site activities, like parties, celebrations and conferences.
Job Requirements
- Proven experience as an Office Manager or Personal Assistant for Executive level for a minimum of 10 years.
- Knowledge of Office Administrator responsibilities, systems and procedures.
- Proficiency in MS Office (MS Excel and MS Outlook, in particular).
- Excellent command of English language, written and conversational.
- Hands on experience with office machines (e.g. fax machines and printers)
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
