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Admin Assistant

Fine Hygienic Holding - 6th of October, GizaPosted 9 months ago
209Applicants for1 open position
  • 171Viewed
  • 7In Consideration
  • 23Not Selected
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Job Details

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Job Description

Admin Service

  • Provides a professional private secretarial service for a manager, routing callers and correspondence as necessary and taking initiative in drafting and finalising replies where appropriate to ensure that all matters are dealt with efficiently and appropriately.

Time Management Support

  • Provides a time management/diary service for the manager to ensure effective use of time and attendance at all meetings at the appointed times.

Travel Arrangements & Itinerary

  • Makes travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of manager’s time.

Confidentiality and Discreteness

  • Observes and applies strict levels of confidentiality and discreteness in all matters related to work performance.

Meetings

  • Makes arrangements for meetings, including booking venue, ensuring all participants are aware of timing, adequate supplies of stationery are available and may attend meeting as minute's secretary.

Office Systems

  • Maintains records/files, replenishes stationery and arranges servicing of office equipment to ensure the section head can function effectively and with minimum disruption.

Correspondence

  • Prepares computer-based draft correspondence to company standards from general guidelines provided by originator. Submits for review and types final version for signature and distribution.

Office Supplies Management

  • Assists in maintaining satisfactory levels of office supplies through monitoring usage and informing the Admin Services when replenishment is needed.

Job Requirements

  • Perfect English is essential.
  • Computer skills, word, excel, power point, high level.
  • Hotel reservation, ticketing, secretarial work experience in general.
  • Good presentable is preferable.
  • Females are preferred 

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