Admin Service - Provides a professional private secretarial service for a manager, routing callers and correspondence as necessary and taking initiative in drafting and finalising replies where appropriate to ensure that all matters are dealt with efficiently and appropriately.
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Time Management Support - Provides a time management/diary service for the manager to ensure effective use of time and attendance at all meetings at the appointed times.
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Travel Arrangements & Itinerary - Makes travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of manager’s time.
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Confidentiality and Discreteness - Observes and applies strict levels of confidentiality and discreteness in all matters related to work performance.
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Meetings - Makes arrangements for meetings, including booking venue, ensuring all participants are aware of timing, adequate supplies of stationery are available and may attend meeting as minute's secretary.
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Office Systems - Maintains records/files, replenishes stationery and arranges servicing of office equipment to ensure the section head can function effectively and with minimum disruption.
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Correspondence - Prepares computer-based draft correspondence to company standards from general guidelines provided by originator. Submits for review and types final version for signature and distribution.
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Office Supplies Management - Assists in maintaining satisfactory levels of office supplies through monitoring usage and informing the Admin Services when replenishment is needed.
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