Office Manager

Team 4 Security New Cairo, Cairo

Applicants for
1 open position
In Consideration
Experience Needed:
2 to 5 years
Career Level:
Job Type:
Full Time
Education Level:
Bachelor's Degree
1 open position
About the Job

We are hiring an ambitious and forward-thinking office manager to join our established and growing team in Egypt. The role will be reporting to the General Manager. To ensure the smooth running of an office on a day-to-day basis and will assist and support the HR Director. Responsibilities will include:

  • Manage and maintain GM’s calendar including scheduling appointments, internal meetings, and conference calls.
  • Draft and edit correspondence, communications, presentations and other documents on behalf of GM.
  • Secure appropriate signatures and track documents through the approval process on behalf of GM.
  • Serve as a liaison with internal staff at all levels.
  • Update calendars and schedule meetings on a daily basis.
  • Create and maintain an organized electronic and manual filing systems.
  • Perform the first-line contact in the company whether in reception or incoming calls with professional communication skills with clients and transfer these contacts to the right person inside the company.
  • Providing administrative support which includes handling visitors, screening/routing the calls and answering questions and requests.
  • Process recruitment process (sourcing, filtering, scheduling interviews).
  • Updates employee's datasheets.
  • Dealing with any HR administration/processes for the employees.
  • Coordinating with IT for any hardware, software and network issues. (knowledge of IT is a must)
  • Handles timesheets, and vacations coordination of employees. 
  • Managing attendance system and maintaining holiday and absence record for employees, as well as days off in lieu of weekend working.
  • Organizing company events or conferences.
  • monitor and purchase office supplies and materials needed.
  • Keeping an inventory of all office equipment and maintaining the stock of the corporate stationery and IT supplies.
  • Maintain office policies and environment.
Job Requirements
  • Bachelor's degree in business administration, communications, or a related field.
  • 2-5 years of work experience in an administrative/office management role.
  • Must have exceptional attention to details.
  • Strong organizational and time management skills.
  • Must be a self-starter and driven.
  • Excellent communication and interpersonal skills.
  • Strong problem-solving skills and analytical abilities.
  • Must be proficient with Microsoft Office and Google products.
  • Knowledgeable about networking and communications Proactive, self-motivated and determined attitude.
  • preferably New Cairo residents.
About this Company

TEAM 4 security was established in 1999 as a Joint Stock Company.
HQ in London, R&D in Netherlands, and Fulfillment Centers in Egypt and Czech Republic.

We design, implement and manage comprehensive security solutions for all businesses domains we serve with... (More)

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