Exchange Program Assistant

Position Summary:

The Program Assistant will interface with the programs and projects.

 S/he establishes and increases relationships with partners and other AMIDEAST departments and branches.

Responsibilities:

• Responsible for the administrative procedures of the authentication and accreditation services of American degrees obtained from American-accredited universities and schools, in addition to the accreditation procedures of SAT / TOEFL / GRE score reports.
• Develop and implement organizational system for all hard copies of program documents. 
• Prepare and disseminate pre-departure briefing materials to finalists and follow up on the visa application process in a timely manner.  
• Provide administrative and logistical support for programs including arranging accommodation and travel arrangements along with other administrative tasks when needed. 
• Communicate and update the Scholarships and Exchange programs Alumni database.  
• Register clients in the various in-house information sessions.  
• Handle procurement/travel/transportation requests 
• Conduct research
• Assist staff with orienting participants on the various Scholarships and Exchange programs. 
• Review applications of participants for completeness and eligibility and facilitate application review to identify semifinalists.  
• Arrange interviews of semifinalists and finalize interviews logistics.  
• Communicate regularly via email and telephone with finalists to provide updated information about program contents and arrangements. 
• Provide all administrative and operational support to successfully conduct programs and activities.  
• Work with public and private academic institutions and organizations to distribute information about exchange programs.   
• Respond to inquiries from prospective exchanges programs participants.  
• Assist in preparing for the American universities College Fair in Cairo.