Trade Operations Specialist

- Follow up on Vessels’ status with Geneva Hub Office / Barcelona / Mohali Service Center and the different Origin offices

- Communicate Documentary Instructions prior Vessels’Load (EDox Platform)

- Revise & approve drafts of Shipping Documents prior to their final issuance by Sellers / Origin Office.

- Coordinate & follow up the Documents’ issuance cycle from Origin to Destination.

- Notify Customers about their contractual loaded commodities and quantities

- Notify Customers about Documents’ readiness for further Bank Presentation.

- Update the system (SAP) + excel sheet with Sales Contracts Allocation and further processes / dates (Bank names , Bank presentation and Payment dates)

- Issue commercial invoices depending on Customers’Contract Pricing status (SAP)

- Issue Proforma Invoices for obtaining the Agriculture Importation Approval for Customers and Import Permit for Vessels (Word Document)

-Remind Customers about pending Bank details and Dox Payments (weekly emails)

- Share best practices with Geneva Hub Office / Barcelona colleagues and Origin Offices

- Coordinate with the Commercial Team any special agreements with Customers that have to be considered in our Execution Follow up with Customers

- Proactively anticipate important Coordination prior national holidays and within weekends ( phone calls + emails )

- Maintain an efficient cross functional Communication with the local teams , Geneva Hub Office / Barcelona colleagues and Origin Offices