HR & Admin Officer

Position Summary

The Office Admin cum HR provides integrated support across human resources and administrative functions. This role ensures smooth recruitment, onboarding, attendance tracking, and employee documentation, while managing day-to-day office operations, supplies, and facility coordination. The position plays a key role in maintaining compliance with labor law and supporting overall workplace efficiency.

Key Responsibilities

Recruitment & Onboarding

• Validate candidates interests in the company opening roles. 
• Arrange interviews for short-listed applicants and send the required correspondence. 
• Advise new hires on required employment documentation.
• Collect and follow up on hiring documents in line with labor law.
• Schedule for follow-up calls with applicants for onboarding. 
• Prepare and submit SSI Form 1 and related government documents for registration. 
• Coordinate labor office registration (Kaab El Amal) and submission.
• Ensure new joiner workstation readiness (desk, laptop, parking, etc.).
• Scan and upload employment documents to electronic files.
• Upload new employee data to HRIS systems.
• Register employees in the attendance system and assign schedules
• Record probation starts and end dates in HRIS and onboarding tracker

Employee Records & Documentation

• Maintain employee filing systems & readiness for labor law inspections
• Finalize employee confirmations and documentation 
• Draft letters in Arabic and English (e.g., Salary letters, employment, transfers, status changes)
• Track contract expiry dates and manage renewals or conversions
• Archive employment and leave records for inspection and legal defense

Attendance & Leave Management

• Monitor daily attendance and flag anomalies
• Reconcile monthly attendance with payroll and leave records
• Handle attendance queries and corrections
• Log and reconcile leave discrepancies for audit readiness
• Prepare leave summaries for inspections or disputes
• Ensure documentation for unpaid, sick (as per Egyptian labor law), and extended leave

Offboarding & Social Insurance

• Arrange formal resignations and complete exit formalities
• Prepare separation documentation and communicate 
• Coordinate & fill Arabic Certificate 6 For SSI. 

Office Administration

• Manage office supplies, groceries, stationery, and pantry stock
• Monitor inventory and ensure timely replenishment
• Make onsite purchases when deliveries are delayed
• Implement basic stock control and usage logs
• Liaise with landlords and building management for facility issues
• Oversee daily office maintenance and service requests
• Coordinate messenger services, document filing, and archiving
• Organize travel bookings, meetings, and visitor protocols
• Maintain records of contracts, licenses, and office assets
• Draft and format correspondence, memos, and reports
• Assist in event planning and provide administrative support
• Prepare meeting agendas, take minutes, and distribute summaries
• Handle incoming calls, emails, and correspondence
• Organize and maintain physical and digital filing systems
• Follow up on internal requests and ensure timely resolution
• Coordinate courier pickups and deliveries
• Monitor office cleanliness and liaise with cleaning staff