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Job Description
- Answer, screen and forward incoming phone calls.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Archiving of files, documents and paper records.
- Professionally greeting and receiving guests and clients.
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
- Perform other clerical receptionist duties such as filing, photocopying and faxing.
- Writing administrative letters for companies and organizations.
- Responsible for managing and following up the registration in companies’ suppliers list.
- Perform any other tasks that may be assigned by the management.
Job Requirements
- University degree
- Work experience in performing Secretarial duties with minimum 2 years.
- Excellent in Microsoft Office.
- Brilliant written and verbal communication skills.
- Excellent organizational and time-management skills
- Gender: Female
- Proven experience as executive secretary or similar administrative role.
- Proficient in MS Office.