Job Details
Skills And Tools:
Job Description
-knowledge of finance process and business development
• Diary management and administration
• Manage diary; understanding the importance of key meetings, building flexibility into the diary and anticipating needs.
• Prepare letters, reports and other documents
• Screen incoming telephone calls; direct them appropriately
• Review incoming correspondence, distribute and respond accordingly. Follow up where necessary
• Manage and organize administration
• Prepare documentation such as agendas and figures for meetings/ presentations and co-ordinate any project work
• Ensure correct briefing notes or papers for meetings
• Note take in meetings as and when required
• Create and maintain filling systems
• Make and coordinate travel arrangements in line with Company policy
• Ensure stationery supplies are maintained
• Provide support for all other administrative tasks as directed
• Maintain the organizational charts for areas of responsibility
• Process expenses within Company guidelines / timeframes for the Chairman’s office
• Communicate clearly, confidently and in a professional manner at all levels both internally and externally
• Deal with all enquiries and requests promptly only escalating when necessary
• Uses initiative to solve problems without the need to escalate
• Build and maintain strong working relationships with key contacts
• Convey a professional image at all times, exercising tact and diplomacy in handling a range of situations of differing content and complexity
• Handle sensitive information with the highest level of discretion and confidentiality
Job Requirements
A Bachelor’s Degree or its equivalent in Law.
• A minimum of 4-7 years’ experience in a similar role within a structured corporate environment
• Knowledgeable in the use of the internet and other electronic office equipment
