Job Details
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Job Description
Vendors management:
- Identify and search for prospective suppliers.
- Prepare proposals, request quotes, and negotiate purchase terms and conditions.
- Negotiate prices, terms conditions and delivery date for technically approved items to get the best offer according to the required specification with lower price to decrease the cost.
- Prepare comparison sheet for each order to get the best price and quality within certain time range.
Distribute, revise, and confirm POs:
- Receive all sales orders from sales team and distribute it to juniors.
- Revise juniors’ outputs and correct it if needed to start orders processing with suppliers.
Order processing:
- Ensure all necessary technical information are provided before processing the request to ensure specifications are met.
- Sort BOQs per supplier, send it to suppliers to check the availability & obtain prices of products according to sales offer.
- Review the BOQ’s data, such as product tree & client description, to make sure that all data is accurate & matching to client’s request.
- Create barcode and product tree along with PO based on received PI form supplier.
- Create PO for the supplier & send notification to concerned departments to inform them with the new order.
- Forward the PI & follow up with finance department to proceed with payment.
- Follow up on order production to ensure receiving the order according to schedule.
- Review and validate invoice & packing list, which received from logistics department.
- Link supplier with logistic to manage shipping method and procedures.
Reporting & documentation:
- Produce materials schedule according to invoice & packing list, which received from logistics department, to follow up on products’ delivery.
- Submit the following reports to procurement team leader in weekly basis:
- Report comprehensives follow up sheet for all POs status to procurement team leader.
- Collect and integrate Item process sheet from junior team members.” To compare SO with PI”.
- Ensure keeping soft PDF & excel references with POs .
Job Requirements
- BS Degree in a relevant major.
- 5-7 years of experience in procurement or foreign purchasing.
- Excellent command of English.
- Excellent user for MS Office , especially Excel.
- Excellent communication skills.
- Details oriented.
- Task oriented.
- Able to meet deadlines and manage time schedule.
