Procurement Analyst

About Us:  
At Guillam, we’re more than just a coffee house. We are a dynamic team of innovators, 
strategists, and creatives. Our team is driven by an unwavering passion for our 
products, people, and our customers. Every single day, we are committed to delivering 
exceptional experiences by seamlessly blending quality, creativity, and innovation in all. 

About the Role: 
We are seeking a detail-oriented and highly skilled Procurement Analyst to join our 
team. The ideal candidate will play a key role in monitoring stock levels, optimising 
purchasing decisions, and ensuring smooth inventory management across the 
business.  
This role requires a detail‑oriented individual with strong numerical and oraganisational 
skills, adept at leveraging data to uncover trends and provide actionable insights that 
drive smarter decision‑making. 

In this role, you will be able to: 
• Contribute to a company committed to redefining the coffee experience through 
operational excellence. 
• Thrive in a collaborative, fast-paced environment that values curiosity, 
ownership, and continuous improvement. 
• Grow your skills through hands-on learning, data-focused tasks, and exposure to 
real operational challenges. 
• Be part of a supportive team that encourages innovation, problem-solving, and 
personal development. 
• Engage in meaningful work that has a direct impact on business performance 
and efficiency. 

Responsibilities: 
• Monitor stock levels and lead times to ensure accurate inventory availability and 
timely purchasing. 
• Analyse what is being sold and usage patterns to optimise future orders and 
minimise overstock or shortages. 
• Track and report wastage levels, identifying root causes, discrepancies, and 
potential shrinkage, and recommend improvements. 
• Maintain strong relationships with suppliers, including evaluating which suppliers 
to use, tracking deliveries, and staying updated with new products and pricing. 
• Ensure proper storage, quality, and rotation of incoming stock, maintaining 
accurate documentation. 
• Conduct regular stock level checks and track equipment across locations to 
support operational efficiency and accurate inventory management. 
• Analyse available trading and procurement data to identify purchase patterns, 
lead times, cost implications, and credit terms. 
• Prepare clear, data-driven reports, including wastage and procurement reports, 
to support informed decision-making. 
• Review all purchased items to ensure consistency, quality, value, and compliance 
with organisational standards. 
• Assist in developing procurement process improvements to enhance efficiency, 
reduce wastage, and streamline operational workflows. 
• Monitor payment methods and purchasing patterns to ensure timely supplier 
payments and accurate financial records.