Job Details
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Job Description
- We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.
- Duties of the Administrative Assistant include providing support to our department manager and employees, assisting in daily department needs and managing our Maintenance department administrative activities.
Responsibilities
- Answer and direct phone calls
- Organize and schedule technician's missions
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain department policies and procedures
- Order office supplies and assist in research new deals and suppliers
- Submit and reconcile expense reports
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from department manager
- Submit timely reports and prepare presentations/proposals as assigned
- Responsible for all documents related to maintenance departments including maintenance orders / reports / analysis / technician's calendar
- Handling administrative documents within the department (vacation / absence / missions ….etc)
Job Requirements
- Excellent written and verbal communication skills
- Bachelor's degree
- Knowledge of office management systems and procedures
- Familiarity with research methods and reporting techniques
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Professional attitude and appearance
- Good English
- Proven work experience as a secretary or administrative assistant 2 to 4 years
- Previous experience in maintenance department is preferred.
