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Job Description
- Receive visitors at the front desk by greeting, directing, and assisting them appropriately.
- Respond to and effectively prioritize incoming phone calls, in addition to keeping a detailed phone log and taking down messages.
- Create and manage the annual corporate calendar of events and activities ensuring this is kept up to date at all times.
- Plan, schedule, and organize office meetings.
- Receive, sort, and distribute daily mail and packages flow in & out office through dispatchers or courier services.
- Manage the office supplies, ensuring availability of items and cost optimization.
- Receive, review, and process office utilities and services bills on monthly basis in a timely manner.
- Handle related petty cash expenditures, settlement and submit periodic relevant reports.
- Supervise the admin team (internal and outsourced) in terms of tracking their attendance adherence, overseeing their performance, and ensuring completion of the assigned tasks.
- Receive and address administration related complaints from internal customers.
- Ensure that the facility is always kept clean and presentable.
- Ensure implementation of effective facility management policies and immediate resolution of any required maintenance.
Job Requirements
- Presentable
- Females Only
- Professional attitude and appearance
- Excellent organizational skills
- Bachelor Degree
- Multitasking and time-management skills, with the ability to prioritize tasks
- Excellent communication skills
- Customer service attitude
- Good English
