Job Details
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Job Description
- Provide executive and administrative support to CEO.
- Maintain the executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research.
Job Requirements
- 2-3 years of experience.
- Needs to be able to utilize proficient digital tools
- Real problem solver. Can perform required action with one notice.
- Full English fluency (speaking, writing, listening, and reading).
- Hands on experience in customer service, data entry, admin support, email support, and phone support.
- Can use different mobile application effectively
- Can search and find information effectively using internet
- Proficient user of Excel, Powerpoint, Word & Google Docs.
- HR knowledge is a plus
- Bachelor Degree
- Discretion and trustworthiness: you will often be party of confidential information
- Proven work experience as a personal assistant
- Flexibility and adaptability
- Excellent oral and written communication skills
- Organizational skills and the ability to multitask
- The ability to be proactive and take the initiative
- Tact and diplomacy
- The ability to learn company-specific software if required.
- Knowledge of office management systems and procedures
Competencies:
- Excellent communicator.
- Excellent writing skills.
- Exceptional attention to details.
- Reliable.
- Problem solver.
- Eager to learn.
- Personal autonomy.
- Team player.
- Customer service-oriented.
