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Job Description
Job brief
You will be responsible for handling and managing the Chairman's calendars and schedules. You will assist in handling and following up on several tasks for other departments.
Responsibilities
- Assist in the planning and preparation of meetings, conferences and conference telephone calls & File and retrieve corporate documents, records, and reports as well as Maintain the general filing system and file all correspondence
- Travel and accommodation arrangements: Book hotels, flights, transportations, travel application and claim expenses.
- Conduct research and prepare presentations or reports as assigned
- Handle communication on various channels on behalf of the Chairman.
- Handle sensitive and highly confidential information
- Act as the point of contact between the Chairman and external clients.
- Produce reports, presentations and briefs
- Provide word-processing and secretarial support, Type confidential documents on a word processing system.
- Stay updated with all organizational changes and business developments
Job Requirements
Requirements
- Proven experience as Executive Assistant to Chairman or Similar administrative role
- Bachelor’s degree required , Bachelor's degree in Engineering or Commerce English preferred
- Fluent in English is a must
- Fluent in French is a must
- Should be able to work flexible hours as the role involves coordination across multiple time zones.
- Proficient in MS Office and “back-office” software (e.g. ERP)
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Time Management.
