Overview:

The Executive Assistant provides comprehensive administrative support, ensuring the efficient and smooth operation of the office. This role requires a highly organized, proactive, and confidential individual with strong communication and interpersonal skills.

Key Responsibilities:

• Calendar Management:
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    • Manage CEO's calendar, scheduling meetings, appointments, and travel arrangements.
  • Coordinate with internal and external stakeholders to ensure timely and accurate scheduling.  
• Travel Arrangements:
  • Book travel arrangements, including flights, accommodations, and transportation.
  • Prepare and submit travel expense reports.
  • Manage the transportation, accommodations, visa issuing, and other travel services.
  • Follow and update promotional travel packages.
     
  • Deal with occurring travel problems, complaints, or refunds.
• Administrative Support:
  • Handle general office administration tasks, such as filing, photocopying, and scanning.
  • Prepare and distribute meeting materials, agendas, and minutes.
  • Manage incoming and outgoing mail and correspondence.
• Communication:
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    • Screen and respond to phone calls and emails on behalf of CEO.
  • Provide excellent customer service to internal and external stakeholders.
  • Experience with event planning or meeting coordination.
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• Confidential Information:
  • Handle sensitive and confidential information with the utmost discretion.