Office Manager

Job Purpose: Office managers are responsible for the efficient functioning of an office through a range of administrative, financial, and managerial tasks.

Reporting to: CCO                          Dotted line to: HR Manager

Main Duties:

• Diary and travel management for a company CEO or management team.
• Reception duties – answering calls, emails, and letters.
• Being the point of contact for suppliers and ensuring office supplies and resources are restocked.
• Maintaining office policies and managing health and safety procedures.
• Keeping records of office expenditure.
• Meeting, conference, and event planning.
• Researching and writing reports and project work.
• Assisting the organization’s HR function by keeping personnel records up to date, arranging interviews, employees’ activities and so on.
• Making outbound collection calls in a professional manner while keeping and improving customer relations. (BD).

Extra Optional Activities: 

• Conduct client satisfaction survey. (With both departments: BD & PD).
• Contact new prospects through cold calling on a weekly basis, and secure initial meetings. (You will be entitled for commission in case the deal closed).