Job Details
Skills And Tools:
Job Description
Review all payroll outputs monthly to ensure accuracy and completeness using checklists; prepare payroll calculations for large headcount clients for Leader’s review. Follow up on salary cost transfer from clients with finance team to ensure funds are received on time; any changes in outputs communicated by clients need to be applied on software; make sure social insurance formula is updated for all clients once communicated, whenever changed by authorities; ensure bank account details for each pay slip processed is accurate.
Responsible to reconcile social insurance actual versus system balances report differences to Team Leader; social insurance cases, online registration/de-registration, preparation of Form 2s.
Update contact clients on the spot whenever new update is required; or delete when a client leaves.
Responsible to review personnel files prepared by the team; review employment contracts and renewals prepared by the team; medical insurance tracker.
Daily focus on closing out ticketing system pending cases; make sure all trackers are updated daily; ensure quick responses to all client emails and queries are handled.
Handle new client onboarding on software; read new scope on agreements for clients to understand requirements; close clients on software monthly; ensure all scope items per client agreement are implemented and any additional services done invoiced.
Request logos of clients for our website to match with current client lists. Send to Leader.
Response to handle work permit process A-Z; ensure clients are communicated updated on the process; handle requests on urgent basis; handle CoE requests; ensure finance is communicated on progress so they can invoice clients; cancel work permits once confirmed to close by clients.
Communicate to co-employees of clients the importance to minimize holidays balances quarterly; track co-employee vacation balances .
Responsible for medical insurance renewal, additions of new joiners; deletion of leavers; and communication with clients.
Annually, delegation letters to arrange with all clients, where applicable, and ensure 2 messengers from Keys side are included; handle year end closing process including tax reconciliations.
Handle all online calls with clients when necessary; personnel onsite visits to clients.
Handle monthly and quarterly tax filing report.
Responsible to communicate to clients and implement ER fund calculations once headcount is reached
Job Requirements
Education: Bachelor’s degree in a relevant field
Relevant Experience: At least 4 years of experience in a relevant to Payroll & personnel Specialist
Computer Skills: V. good computer skills, using Microsoft Office applications
Language Ability: Excellent command of English & Arabic languages
