Job Details
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Job Description
Job Purpose:
The Finance Archiving Clerk is responsible for providing financial, administrative, and clerical services to ensure effective, efficient and accurate financial and administrative operations. The finance archiving clerk must comply with all the accounting policies, company policies and procedures.
Duties & Responsibilities:
- Verifying the accuracy of invoices and other accounting documents or records.
- Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system.
- Compile data and prepare a variety of reports.
- Reconciles records with internal company employees and management, or external vendors or customers.
- Recommends actions to resolve discrepancies.
- Investigates questionable data.
- Maintains files, including filing of general ledger journal vouchers, accounts payable documentation, and other miscellaneous filings.
- Prints daily accounts payable checks and inserts checks and invoices into envelopes for mailing.
- Receive and verify invoices and requisitions for goods and services
- Verify that transactions comply with financial policies and procedures
- Prepare batches of invoices for data entry
- Data enter invoices for payment
- Process backup reports after data entry
- Manage the weekly cheque run
- Recording all cheques
- Preparing vendor cheques for mailing
- Preparation of all vendor cheques in the log book
- Prepare manual cheques as and when required
- Maintain listing of accounts payable
- Maintain the general ledger
- Maintain updated vendor files and file numbers
- Print and distribute monthly financial reports
Job Requirements
Experience Year/Area:
- knowledge of accounts payable, accounts receivable and maintaining general ledgers
- knowledge of payroll functions and procedures
- Ability to maintain a high level of accuracy in preparing and entering financial and payroll information
- Ability to maintain confidentiality concerning financial and employee files
- Considerable knowledge of the full range of cashiering, bookkeeping, and accounting duties of the office. Ability to identify and take appropriate action on problems with court documents, fiscal accounts, and court records.
