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Job Description
- Manage and maintain CEO’s calendar including scheduling appointments, internal/external meetings and conference calls.
- Coordinate CEO’s travel itineraries, flights, hotel accommodation, rental car and other travel needs.
- Draft and edit correspondence, communications, presentations and other documents on behalf of the CEO.
- Complete monthly expense reconciliation for CEO’s corporate credit card and out of pocket expenses.
- Secure appropriate signatures and track documents through the approval process on behalf of the CEO.
- Serve as a liaison with internal staff at all levels.
- Interact with external partners as well as the company's leadership.
- Prepare agendas for meetings, briefing materials and presentations as needed to support the CEO.
- Provide administrative support to the CEO in order to increase his availability for executive level responsibilities.
Job Requirements
Essential Skills and Background: Selected candidate will demonstrate his/her commitment to carrying out the mission and values of the company, as well as possess the following essential skills and background:
- Males
- Residents of October and Zayed
- An interest or desire in developing expertise in administrative support, logistical planning and vendor management.
- Bachelor of Commerce – English section is a must.
- 3-5 years of office administration experience.
- Computer literacy and proficiency in Microsoft Office and Adobe.
- Attention to detail is a must as well as strong organizational skills.
- he must be committed to establishing and maintaining effective organizational systems within an office environment.
- Event planning experience highly desired.
- Experience with international travel arrangements and logistics management is a strong plus.
- High level of professionalism and a strong ability to relate to people of all business levels.
- Understanding of project management and the skills needed to forecast and plan ahead.
- Effective interpersonal communication style particularly with Board members, executives and senior level staff.
- Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simultaneously with little direction.
- Strong problem solving skills.
