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Administrative Assistant

Scope IMS
New Cairo, Cairo
Posted 1 year ago
254Applicants for1 open position
  • 56Viewed
  • 16In Consideration
  • 0Not Selected
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Job Details

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Job Description

Summary:

Performs a variety of office support and/or secretarial duties for a specified unit/department, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy.

Duties and Responsibilities:

  • Performs a wide variety of typing assignments, which are sometimes confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials. 
  • Greets and directs visitors, as and when appropriate; resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required. 
  • Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.  
  • Sorts, screens, and distributes incoming and outgoing mail; drafts or prepares responses to routine inquiries; prepares photocopies and emails and operates a variety of office equipment. 
  • Establishes, maintains, processes, and updates files, records, and/or other documents.
  • Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, either directly or through travel agencies.
  • Performs basic, routine bookkeeping functions i.e. Filling.
  • Performs miscellaneous job-related duties as assigned. 

Job Requirements

Knowledge, Skills, And Abilities Required:

  • Knowledge of supplies, equipment, and/or services ordering and inventory control. 
  • Organizing and coordinating skills. 
  • Word processing and/or data entry skills. 
  • Receptionist, Personal assistant skills. 
  • Skill in the use of operating basic office equipment. 
  • Records maintenance skills. 
  • Ability to maintain calendars and schedule appointments. 
  • Ability to understand and follow specific instructions and procedures. 
  • Ability to perform meeting minutes
  • Ability to create, composes, and edits written materials. 
  • Ability to communicate effectively, both orally and in writing. 
  • Ability to maintain confidentiality of records and information. 

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