Job Details
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Job Description
Summary:
Performs a variety of office support and/or secretarial duties for a specified unit/department, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy.
Duties and Responsibilities:
- Performs a wide variety of typing assignments, which are sometimes confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
- Greets and directs visitors, as and when appropriate; resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required.
- Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
- Sorts, screens, and distributes incoming and outgoing mail; drafts or prepares responses to routine inquiries; prepares photocopies and emails and operates a variety of office equipment.
- Establishes, maintains, processes, and updates files, records, and/or other documents.
- Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, either directly or through travel agencies.
- Performs basic, routine bookkeeping functions i.e. Filling.
- Performs miscellaneous job-related duties as assigned.
Job Requirements
Knowledge, Skills, And Abilities Required:
- Knowledge of supplies, equipment, and/or services ordering and inventory control.
- Organizing and coordinating skills.
- Word processing and/or data entry skills.
- Receptionist, Personal assistant skills.
- Skill in the use of operating basic office equipment.
- Records maintenance skills.
- Ability to maintain calendars and schedule appointments.
- Ability to understand and follow specific instructions and procedures.
- Ability to perform meeting minutes
- Ability to create, composes, and edits written materials.
- Ability to communicate effectively, both orally and in writing.
- Ability to maintain confidentiality of records and information.