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Job Description
- Plan and priorities work in the office independently, ensuring day to day properties are managed efficiently and establishing and maintaining workflows to deal with regular office duties smoothly for efficient planning and office management
- Maintain files and papers of a highly confidential nature and exercise the highest integrity in maintaining confidentiality to ensure a high level of integrity displayed in work
- Communicate manager’s instructions or desires to relevant individuals and/or departments, furnish and obtain information from other managers or departments as required by own senior to ensure smooth coordination
- Handle correspondence for the manager independently, seeking inputs in critical and key matters, carry out the paperwork and documentation for the office, utilizing extensive knowledge of the organization's processes and procedures to maintain timely and accurate paperwork and correspondence
- Manages the diary engagements ensuring an efficient record of appointments and timely follow-up
Communicate with key external parties at senior levels to seek and furnish information., receive and guide visitors to the office including VIPs and ensure all arrangements for meetings, presentations, etc. are made to facilitate smooth implementation - Follow the day to day operations related to own jobs in the department to ensure continuity of work
Follow all relevant department policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner - Develop and maintain a filing system
- Ability to learn using booking systems.
- Support and facilitate the completion of regular reports
- File and update contact information of employees, customers, suppliers, and external partners
- Presentation Skills, Preparing Proper Business Cases highlighting challenges to management.
Job Requirements
- Females only
- Presentable
- Excellent English language written & spoken.
- Excellent written and verbal communication skills
- Bachelor Degree
- Excellent communication skills
- Attention to detail and problem-solving skills
- Communication skills
- Knowledge of office management systems and procedures
- Proficiency in MS Office
- Integrity and confidentiality
- Proven experience as executive secretary or similar administrative role
- Excellent organizational skills
- Flexibility
- Strong organizational skills with the ability to multi-task
