Executive Assistant to Head of film department

Roles & Responsibilities

• Manage and organize the head of film department calendar including meetings, appointments, daily tasks. 
• Assist with the daily administrative duties (meeting minutes, email drafts, scheduling, updating the google calendar, and documenting any important notes during the day)
• Responsible for organizing internal and external meetings, ensuring all requirements are made meeting venue, equipment, presentations, and preparing agendas.
• communicating meeting reminders, confirming venues, and arranging refreshments.
• Writing and distributing comprehensive minutes and action points to all members post-meeting.
• Responsible for organizing travel and logistics including flights, visa requirements, hotel accommodation, permits if needed, car rental, and meeting schedules while traveling and completing expenses.
• Drafting and writing high-quality reports and presentations for internal projects, when requested.
• Find creative solutions for any problem or pass it to the head of the film department if needed.
• Prioritizes the information and updates that will be communicated to the head of film department.
• Structure the calendar of yearly events.
• Support with information to keep the communication between the head of film department, employees, and clients easier.