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Job Description
- Operates telephone switchboard to answer or forward calls, providing information, taking messages.
- Greets visitors entering company, determines nature and purpose of visit, and directs them to specific destinations.
- Schedules meetings and appointments, maintains and updates appointment calendars within the company team.
- Respond to customer enquiries and complaints and answer customers’ requirements
- Design and updating filing system
- Compose, prepare, and process general and confidential correspondence, including e-mail and faxes
- Responds to all inquiries made by the General Manager and communicates such inquiries to the related personnel in the company or others outside.
- Enhance the company’s image and name.
- Coordinate deliverer activities to ensure maximum efficiency
- Receiving Invoices issued by finance department on time and assign tasks to deliverers
- Planning for the process of delivering goods and directing deliverers to the desired location
- Checking up the received goods in coordination with the responsible sales representative and create delivery permission form to the concerned customer
- Directing deliverers and follow up on them to make sure of delivering money or checks to the concerned vendor
- Receiving cheques, invoices and form of delivery from deliverer after finishing assigned visits and submit it to the accounting department
- Fill in and finish their deliverer transportation forms and submit it to HR department if needed
- Assign tasks to deliverers according to customer’s receiving best time
- Handle some personnel issues related to registering monthly employees vacations, excuses, leaves in coordination to HR Department
Job Requirements
- Bachelor degree of any discipline.
- 1-3 years of experience.
- Pervious experience in administration is an asset.
- Very Good command of written and spoken English.
- High communication & negotiation skills.
- Problem solver with a strong analytical mindset.
- Outstanding character, organizational and time management skills.
- Very good Computer skills (Microsoft office, Outlook)
- Female
