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Job Description
- Manage, coordinate and maintain the calendar of the CEO including appointments, meetings, and travel.
- Responsible for organizing internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
- Provide executive and administrative support to the CEO.
- Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling, and completing expenses.
- Monitor and respond to incoming communications (including complaints) to CEO’s office including phone calls, emails, and walk-ins, ensuring correct department distribution.
- Secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues, and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post-meeting.
- Drafting and writing high-quality reports and presentations, as required by the CEO.
- Communicating important updates and information to Office as required by the CEO.
- Structure the calendar of events.
Job Requirements
- Organizational, planning and multi-tasking skills
- Experience 4 -7 years in the same position
- Excellent English is a must
- Communication skills
- Information gathering and information monitoring skills
- Problem analysis and problem-solving skills
- Judgment and decision-making ability
- Initiative
- Professionalism and confidentiality
- Flexibility
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