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Job Description
- Acting as a first point of contact: dealing with correspondence, emails and phone calls.
- Managing CEO’s calendar and organizing meetings and appointments, often controlling access to the CEO.
- Manage all required Booking, flights and hotels arranging travel timetable and schedule, local and International as needed.
- Organizing events and meetings calendar.
- Reminding the CEO of important tasks and deadlines.
- Tracing and following up on the pending tasks.
- Typing, compiling and preparing reports, presentations and correspondence to suppliers, or and other vendors.
- Managing CEO`s office databases and filing systems.
- Implementing and maintaining procedures/administrative systems.
- liaising with staff, suppliers and clients.
- Maintaining CEO office supplies.
- Maintaining CB for CEO contacts.
- Translating letters when requested.
- Solving personal drivers problems and handle their requests.
- Additional tasks may be added
Job Requirements
- The ability to be proactive and take the initiative
- Very Presentable
- Flexibility and adaptability
- Excellent written and verbal communication skills
- Familiarity with basic research methods and reporting techniques
- Tact and diplomacy.
- High level of professionalism and a strong ability to relate to people of all business levels.
- In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Ability to work independently and with professional discretion.
- Excellent writing, editing, grammatical, organizational, and research skills.
- Excellent time management skills and ability to multi-task and prioritize work.
- FLUENT spoken and written English and Arabic is a MUST, Italian is a plus.
- Information gathering and information monitoring skills.
- Trustworthy, able to respect confidentiality.
- Effective interpersonal communication style particularly with Board members, executives and senior level staff.
- Hard worker.
- Excellent in MS office.
- Age not less 30 years.
- At least 5 years solid experience as a CEO Personal Assistant.
- Can work under pressure and is a multi-task person.
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