Finance & Administration Manager

The Finance & Administration Manager is responsible for the integrity of financial and analytical accounting and for reporting from the field. He oversees all financial resources and administrative activities, such as management of premises and staff travel in Cairo Delegation. The Finance & Administration Manager ensures respect of all the ICRC guidelines and procedures in compliance with national legislation.

RELATIONSHIPS 

• Internally, interacts with the Head of Delegation and with other departments in the field and with the Head of Sector FAD_FPA for NAME at headquarters.
• Externally, interacts with Financial Authorities / service providers (Tax authorities, Banks, Embassies, Ministry of Foreign Affairs, Ministry of Migration, etc.), suppliers (e.g. Head of Finance/Accounting) and relevant stakeholders of National Society.

ACCOUNTABILITIES AND RESPONSIBILITIES 

• Oversees day-to-day financial management and maintenance of offices and residential premises; maintains an appropriate security set-up, including safe accommodation for all mobile staff.
• Is responsible for drawing up contingency measures to respond to critical changes in the operating context.
• Interprets institutional guidelines and policies considering the Egypt context; sees to it that these are strictly implemented and monitored, ensuring compliance with ethical standards and mitigating financial risks.
• Represents the administration at all management meetings and participates actively in the decision-making process.

FINANCE

• Controls and signs daily vouchers and transactions, in accordance with the Rules on Financial Management
• Manages the safe of the delegation and makes cash request to the bank in USD according to the limits set out in the Rules on Financial Management
• Supervision of monthly and annual closing
• Supervision of Annual returns
• Supervises the bi-annual cost of living survey
• Supervises the AOE follow-up and coordinates AoE requests with Geneva
• Initiates ideas to re-enforce controls and limit frauds within the delegation
• Guarantees regular contacts with the banks in Greece for optimal services
• Acts as co-signatory and finance interface for both authorities and commercial parties (suppliers, banks etc.), as per the limits set out in the Rules on Financial Management.
• Initiates the revision on Rules on Financial Management when required.
• Coordinates and supervises controls and transactions in connection to the Egyptian Red Cross’ (ERC) financial procedures.
• Collection of budget data from departments and provide support to them in budget preparation.
• Sharing of approved budget and changes with the departments
• Preparation of the Financial and Analytical Forecasts and Field Financial review
• Preparation of the annual budget/monthly forecast and risk reporting, cost-control and analysis of budget deviations
• Preparation of the monthly follow-up of the expenditures compared to the budget for all operational departments
• Ensures compliance with statutory reporting requirements (i.e. taxes and social security, the latter in close collaboration with the Human Resources Department) and regularly assesses the financial situation (including treasury) of the delegation/structure.
• Contributes with reliable forecasts and budget data to managerial decision-making on tactical (current fiscal year) and strategic (next fiscal year) matters. 

Welcome/Premises/Property Management

• Follows-up premises contracts and premises contracts renewals
• Remains aware of the real estate market and suggests new solutions for accommodations.
• Ensures that the delegation has adequate premises and common standard equipment for its residences, attributes premises in line with the delegation's housing policy. Participates in determining needs of space (residences and offices) and their furnishings.
• Ensures that passive security measures are implemented, in coordination with HoD to protect personnel, premises and goods in line with the ICRC security policy and local circumstances.
• Approves the ICRC CAI Inventory List for premises and its review.
• Coordinates with Logistics Country Manager for the annual inventory of the fixed assets.
• Approves the internal Maintenance requests from different departments.
• Follows up of premises electricity, water and all energies issues with the concerned city authorities and/or providers.
• Supervises RO, contracts, agreements, etc
• Ensure that ICRC travel and visa policies are respected
• Ensure to provide efficient and timely client services