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Assistant Coordinator

Blue Ocean PR
Heliopolis, Cairo
Posted 2 years ago
176Applicants for1 open position
  • 21Viewed
  • 0In Consideration
  • 0Not Selected
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Job Details

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Job Description

  • Handles daily media monitoring, scanning, development of hard copies, DVDs and monthly reports.
  • Liase with Blue Ocean PR’s monitoring agency to ensure timely submission of information and requirements.
  • Provides administrative support to the Managing Director as specified.
  • Prioritises own work based on established deadlines
  • Creates and maintains an effective filing system pertinent to different client’s activities.
  • Oversees office supplies and logistics to ensure proper office operation
  • Manages relationships and communications with different suppliers
  • Uses judgment in dealing with sensitive issues
  • Provides on the ground event management support
  • Maintains databases for the media, accounts and suppliers
  • Maintains other databases (country officials & VIPs, etc.) as directed
  • Exercises tact in dealing with callers and visitors
  • Responds to requests for information about projects, priorities, objectives, etc.
  • Prepares office correspondence, as directed.
  • Creates letters, memos, reports, various documents, meeting minutes, speeches, etc. from handwritten drafts and/or dictation.
  • Frequently performs administrative work associated with office function.
  • Stays informed as regards to development of issues concerning company policies, procedures and guidelines.
  • Takes care of staff time sheets and attendance records
  • Performs other duties as assigned by the Managing Director

Job Requirements

  • Education
  • University degree
  • Proficiency in Arab and English language, spoken and written

Experience, Knowledge & Skills

  • Excellent organization skills, English and Arabic typing, word processing and personal computer software skills.
  • Has knowledge of the Internet, MS Word, Excel and PowerPoint
  • 1 year experience in an Administration related fileds.
  • Enthusiastic and has positive attitude
  • Willingness to improve existing skills/acquire additional skills
  • Can work under pressure
  • Maintains confidentiality

 

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