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Job Description
- Provide comprehensive administrative support to executives and team members, including scheduling meetings, managing calendars, and organizing travel arrangements.
- Coordinate and facilitate virtual meetings, prepare agendas, take minutes, and follow up on action items.
- Manage email correspondence, prioritize messages, and respond on behalf of the team as needed.
- Assist with project management tasks, including tracking deadlines, updating project documentation, and ensuring timely completion of deliverables.
- Conduct research, compile data, and prepare reports or presentations as requested.
- Maintain and organize digital files, records, and databases to ensure easy access and retrieval.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Support the onboarding process for new team members by preparing documentation and coordinating virtual introductions.
- Assist with basic bookkeeping tasks, such as invoice processing and expense tracking.
- Continuously identify opportunities to improve administrative processes and implement best practices for remote work.
- Maintain and update job application tracker (Google Sheets/Notion).
- Research job opportunities, companies, and contacts.
- Handle scheduling, calendar management, and reminders.
- Prepare reports, summaries, and presentations as needed.
- Manage emails, draft responses, and flag high-priority items.
- Support with data entry, documentation, and file organization.
- Perform basic online research and information gathering.
Job Requirements
- 3-5 years of proven experience as a Virtual Assistant, Administrative Assistant, or similar remote support role.
- Experience in HR is a big plus
- Excellent written and verbal communication skills in English.
- Strong organizational and time management abilities, with keen attention to detail.
- Proficiency in using remote collaboration tools such as Zoom, Microsoft Teams, Slack, and Google Workspace.
- Ability to multitask and prioritize tasks effectively in a fast-paced, remote environment.
- Demonstrated problem-solving skills and a proactive approach to challenges.
- High level of discretion and ability to handle sensitive information confidentially.
- Self-motivated, reliable, and able to work independently with minimal supervision.
- Adaptability to changing priorities and willingness to learn new tools or processes.
- Strong customer service orientation and a collaborative team spirit.
