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Secretary Executive

Chemitex Egypt for Trading & Agencies S.A.E.
Smouha, Alexandria
Posted 1 year ago
85Applicants for1 open position
  • 74Viewed
  • 13In Consideration
  • 34Not Selected
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Job Details

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Job Description

  • Maintains office services by organizing office operations ,preparing figure print for the employees of the company and delivered it to the HR; controlling correspondence.
  • Receive all document for the company sent by (Mail, fax, Aramex ,….) to view and record it and Responsible for correspondence issued by the company.
  • Scan the required documents.
  • Do  all the filing systems by open files as needed, number them and save their contents according to the system
  • Deliver the required files upon request and return them to their places upon completion of their use
  • Responsible for correspondence issued by the company either through the shipping company or mail
  • Follow up the submission of statements of account from the customs clearance office
  • Organize and schedule appointments for meetings and interviews with the CEO and the General manager
  • Receiving, distributing and recording telephone calls to the company when necessary.
  • Request phone calls and transfer them to managers
  • Dealing with correspondence, complaints and queries.
  • Writing letters, reports and minutes of meetings
  • Coordinate with the IT engineer on the maintenance of computers and everything related to them.
  • Ensure the updating and follow-up of renewal of contracts for maintenance and timely warning of completion dates.
  • Make sure to update and follow-up the renewal of special car licenses, and timely alarm on the completion dates.
  • Continuous updating of databases and contact list.
  • Implementing the tender form for tenders through mail or within a work mission
  • Follow-up the company's clean-up work and make the necessary notes and directives
  • Continue with buffet purchases and identify the needs and purchase of office tools and company publications and distribute them as needed.
  • Receipt of the cash box (office expenses) and disbursement under the documents of exchange and collection of invoices and settlement of the custody with the treasury official.
  • Make hotel and limousine reservations with travel and limousine companies.
  • Follow up the submission of statements of account from the customs clearance office.
  • Implementing all tasks requested within the framework.

Job Requirements

  • Proven administrative experience.
  • Excellent time management skills and ability to multi-task and priorities work.
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Proficient in MS Office.
  • Team working skills
  • Flexibility

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