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Job Description
Receptionist & Administrator (Females Only)
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and office.
- Answer, screen, and forward incoming phone calls.
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures).
- Provide basic and accurate information in-person and via phone/email.
- Receive, sort and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep an inventory of stock.
- Update calendars and schedule meetings.
- Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.
- Maintains safe and clean reception area by complying with procedures, rules, and regulations.Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
- Handles all personnel tasks.
- Handles Monthly Attendance.
- Process the Monthly Payroll, Overtime, and KPIs.
- Ensures Employees’ adherence to the company’ policies
- Contributes to team effort by accomplishing related results as needed.
Job Requirements
- Bachelor degree
- Females only
- Proficiency in Microsoft Office Suite
- A very high standard of personal appearance.
- Multitasking and time-management skills, with the ability to prioritize tasks
- A customer-oriented and professional attitude
- Solid written and verbal communication skills
- Ability to organize and arrange different tasks and set priorities.
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Ability to organize, multitask, prioritize and work under pressure
- Ability to work under pressure.
- Ability to work seamlessly in a team-based environment
- Very Good command of the English language spoken and written.
- Ability to spend long periods of time sitting at a desk
- She has experience in HR
- Presentable
- Understanding of general human resources policies and procedures
- Professional attitude and appearance
- Presentable
- Aptitude in problem-solving
- Excellent organizational skills
- Deep understanding of Labor Law and employment equity regulations.
- Solid written and verbal communication skills
- Deep understanding of Labor Law and employment equity regulations.
- Excellent communication skills.
- Excellent organizational skills
- Efficient HR administration and people management skills.
- Manage the organization’s employee database and prepare reports.