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Job Description
- Manage the full order process from quotation to delivery, invoicing, and payment follow-up.
- Coordinate with suppliers, vendors, and distributors to obtain quotes, place purchase orders, and track deliveries.
- Maintain up-to-date records of inventory, shipments, and project materials.
- Support sales and technical teams by ensuring timely availability of required hardware, software, and licenses.
- Prepare and organize operational documentation such as purchase orders, invoices, delivery notes, and project forms.
- Follow up with finance for billing, collections, and supplier payments.
- Monitor project timelines and update management on progress and potential delays.
- Ensure all operations follow company policies, vendor programs, and quality standards.
- Prepare periodic reports and dashboards on procurement, delivery, and operational KPIs.
- Contribute to process improvements to enhance overall efficiency and accuracy.
Job Requirements
- 1-2 years of experience in operations, administration, or a related field.
- Bachelor’s degree in Business Administration, Operations Management, or a related discipline.
- Strong organizational and multitasking abilities with keen attention to detail.
- Excellent communication and interpersonal skills for effective team collaboration.
- Demonstrated problem-solving skills and the ability to adapt to changing priorities.
- Proficiency in Microsoft Office Suite and operational management software.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong analytical skills to assess processes and recommend improvements.
- Commitment to maintaining confidentiality and handling sensitive information responsibly.
- Willingness to learn and participate in ongoing professional development.
