Executive Admin Assistant
PepsiCo -
Riyadh, Saudi Arabia
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Job Description
Job Overview
To organize and coordinate Function activities and manage office administration and procedures, to ensure organizational effectiveness & efficiency.
Core purpose is to develop intra-office communication protocols, applying administrative procedures, Moreover, manage data collection and arrange weekly/monthly connect with MOM as well as manage and organize business visits and travel booking and claims for the FH and LT.
Responsibilities
Schedule meetings & taking minutes including the procurement of food & supplies for meetings & employees’ events.
Prepare Function activities and reports for review and analysis data by Function Head and LT on a daily, a weekly and a monthly basis.
Arrange all business visitors to management office include meeting room booking and arrange hotel booking as well as business lunch and dinner.
Operate as petty cash custodian, book registry keeper.
To order reconciliation, issue expense reports and request reimbursement of petty cash fund for RUH Plant.
Support office management and administration - sort mail - open, sort & distribute incoming correspondence.
File and retrieve PepsiCo documents & reports.
Assists with taking and shipping orders, corresponding from the management team.
Maintain management team attendance and vacation tracking records including time sheets.
Ability to create and manage PR in SAP and My Buy.
Arrange hotel and transportation for the Pepsico sector and global team, direct managers and peers
Qualifications
Bachelor or Diploma in Business
Proficiency with Office Ms.
Knowledge in SAP system
Excellent written and verbal communication skills.
Strong organizational and planning skills.
Knowledge of accounting, data and administrative management practices and procedures.
To organize and coordinate Function activities and manage office administration and procedures, to ensure organizational effectiveness & efficiency.
Core purpose is to develop intra-office communication protocols, applying administrative procedures, Moreover, manage data collection and arrange weekly/monthly connect with MOM as well as manage and organize business visits and travel booking and claims for the FH and LT.
Responsibilities
Schedule meetings & taking minutes including the procurement of food & supplies for meetings & employees’ events.
Prepare Function activities and reports for review and analysis data by Function Head and LT on a daily, a weekly and a monthly basis.
Arrange all business visitors to management office include meeting room booking and arrange hotel booking as well as business lunch and dinner.
Operate as petty cash custodian, book registry keeper.
To order reconciliation, issue expense reports and request reimbursement of petty cash fund for RUH Plant.
Support office management and administration - sort mail - open, sort & distribute incoming correspondence.
File and retrieve PepsiCo documents & reports.
Assists with taking and shipping orders, corresponding from the management team.
Maintain management team attendance and vacation tracking records including time sheets.
Ability to create and manage PR in SAP and My Buy.
Arrange hotel and transportation for the Pepsico sector and global team, direct managers and peers
Qualifications
Bachelor or Diploma in Business
Proficiency with Office Ms.
Knowledge in SAP system
Excellent written and verbal communication skills.
Strong organizational and planning skills.
Knowledge of accounting, data and administrative management practices and procedures.
Job Requirements
Candidates should have a Bachelor or Diploma in Business and proficiency with Microsoft Office.
Strong organizational, planning, and communication skills are essential, along with knowledge of accounting and administrative management practices.
Strong organizational, planning, and communication skills are essential, along with knowledge of accounting and administrative management practices.