Executive Secretary

• Answering and screening telephone calls, responding to emails, messages, and other correspondence.
• Making meeting coordination, and travel arrangements.
• Ensures efficient and effective administrative information and assistance.
• Preparing reports, memos, presentations, and correspondence accurately and swiftly.
• Provides reliable and accurate support to CEO, executives and management while working with confidential information.
• Typing Skills: Efficient typing skills are essential for creating and editing documents.
• Email: Ability to manage and respond to emails professionally
• Video Conferencing: Familiarity with tools like Zoom, Microsoft Teams, or Skype for virtual meetings.
• Calendar Management: Experience in scheduling appointments, meetings, and events.
• File Management: Organizing and managing digital and physical files efficiently.
• Documents Writing: Ability to draft, edit, and format documents (i.e.: Memos, Letters).
• Presentation Skills: Creating and editing presentations.
• Note-taking: Effective note-taking during meetings and discussions.
• Record Maintenance: Keeping records and documentation organized.
• Data Security: Understanding and implementing measures to maintain confidentiality and data security.
• Task Management: Managing multiple tasks efficiently and prioritizing work.
• Collaborative Tools: Familiarity with collaboration tools for teamwork and communication.

Education/Experience:

• Bachelor’s Degree
• Minimum 3 years of experience in an executive support role