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Job Description
General Description of Role and Responsibilities
Good working knowledge in ACONEX Document Management System, including workflows
Good working knowledge in Oracle Suite is an added advantage
Managing all documents within the PM tools; including documents, mails, workflows
Should be able to clarify document control queries from the PMC, Consultants, and contractor
Manage and oversee documents for projects.
Make sure all documents are created and signed, that data is accurate, and that the documents are stored and backed up.
Assist with document storage tasks that include scanning documents, copying documents, filing documents (physically or electronically) organizing documents and keeping them safe.
Ensure documentation is incorporated into master database/Library and retrieve as and when required by the team.
Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures if available.
Responsible for Control/Track/Issue of complete project documentation.
Coordination with the PMC teams and with Clients Project Management / Project Controls / Cost Control / Procurement team for project documents and for the pending workflow and its action
Point of contact and responsible for the Project documents
Manage the documents received for archiving and decide on key search string references to be specific (numbering system) to maintain data standardization.
Maintain confidentiality around sensitive documentations
Follow-up and coordinate with various stakeholders to ensure the completeness of the archived design/tender/contract/construction/close-out documents.
Coordination, support, and communication with Consultant/Project document controllers as and when required
Ensure the completeness and correctness of all documents within the PMI system.
Prepare/generate reports for the progress meetings/reporting and as and when requested by the team
Administrative activities and support as required by the corporate team
In case of any absence or annual leave of team member(s); need to cover their duties as assigned
Good working knowledge in ACONEX Document Management System, including workflows
Good working knowledge in Oracle Suite is an added advantage
Managing all documents within the PM tools; including documents, mails, workflows
Should be able to clarify document control queries from the PMC, Consultants, and contractor
Manage and oversee documents for projects.
Make sure all documents are created and signed, that data is accurate, and that the documents are stored and backed up.
Assist with document storage tasks that include scanning documents, copying documents, filing documents (physically or electronically) organizing documents and keeping them safe.
Ensure documentation is incorporated into master database/Library and retrieve as and when required by the team.
Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures if available.
Responsible for Control/Track/Issue of complete project documentation.
Coordination with the PMC teams and with Clients Project Management / Project Controls / Cost Control / Procurement team for project documents and for the pending workflow and its action
Point of contact and responsible for the Project documents
Manage the documents received for archiving and decide on key search string references to be specific (numbering system) to maintain data standardization.
Maintain confidentiality around sensitive documentations
Follow-up and coordinate with various stakeholders to ensure the completeness of the archived design/tender/contract/construction/close-out documents.
Coordination, support, and communication with Consultant/Project document controllers as and when required
Ensure the completeness and correctness of all documents within the PMI system.
Prepare/generate reports for the progress meetings/reporting and as and when requested by the team
Administrative activities and support as required by the corporate team
In case of any absence or annual leave of team member(s); need to cover their duties as assigned
Job Requirements
Qualifications, Experience, Knowledge and Skills
Minimum of 7 years Document Control experience
Good working knowledge in Aconex and its workflows
Act as project administrator for document control software (Aconex)
Demonstrable track record in the delivery of large multi-functional projects.
In-depth knowledge of document control systems and procedures.
A rounded profile, comfortable with working with diverse team members.
Effective in building good working relationships within the project team, and with project stakeholders.
Other duties as requested from time to time
Software Knowledge of Share point, Oracle EBS, I-procurement.
Minimum of 7 years Document Control experience
Good working knowledge in Aconex and its workflows
Act as project administrator for document control software (Aconex)
Demonstrable track record in the delivery of large multi-functional projects.
In-depth knowledge of document control systems and procedures.
A rounded profile, comfortable with working with diverse team members.
Effective in building good working relationships within the project team, and with project stakeholders.
Other duties as requested from time to time
Software Knowledge of Share point, Oracle EBS, I-procurement.