Senior Executive Assistant

Job Id: 23614435We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s CEO & executive -level managers.The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.Responsibilities:Directly supports C16 level manager/ CEO and generally supports the entire BCMA departmentManages day to day calendar(s) of C16 level manager/CEO Coordinates all aspects of executive level manager appointments, meetings, receptions and conference callsMay prepare and review materials and correspondence for meetings, including pre-meeting briefs, minutes of meetings and follow up on action plansAssist with creation/modification of presentations, spreadsheets, and other various documentsConduct desktop research on select topics that may be requested from the C16 level managerEstablish and nurture contacts with other Senior Executive Assistants within the firm, and represent the office of the C16 level manager/CEO in the most professional fashion Providing general administrative supportPreparing memos, letters, invoices, statements and other documentsLiaising with clients, colleagues and other stakeholdersGreeting visitors and clientsTrack and oversight of business projectsSupport the CEO & business with arranging dinners, social events and public appearancesSupports with Researching new business ventures or projectsCoordinates travel arrangements; prepare and distribute schedules/agendas for travelPrepares, reconciles, and tracks expense reports through Travel and Entertainment Expense systemOrders supplies and process invoices through Procure to Pay systemProcess and follow-up on Virtual RequestsAssists in ad-hoc reports special projects as neededTrains, coaches or guides other administrative staff when requiredAppropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behaviour, conduct and business practices, and escalating, managing and reporting control issues with transparency.Education:Bachelor's/University degree in relevant field.Previous Experience:Minimum 2 years of work experience as an Executive Assistant, Personal Assistant or similar roleQualifications:Previous office administration experience preferably within a large and complex financial services or similar organization Fluent in Arabic and EnglishExceptional organisational and diary management skillsFlawless communication and presentation skills, both written and verbalExcellent social mannerConsistently demonstrates clear and concise written and verbal communication skills Highly proficient in Microsoft Office Demonstrated ability to quickly gain command of new systemsSelf-motivated, proactive, responsive and diligentThe ability to multitask and prioritize an ever-changing workloadThe ability to work under pressure and reach deadlinesProblem-solving and decision-making skillsStrong business and commercial acumenDrafting, writing and research skills------------------------------------------------------Job Family Group: Business Strategy, Management & Administration------------------------------------------------------Job Family:Administrative Support------------------------------------------------------Time Type:Full time------------------------------------------------------Citi is an equal opportunity and affirmative action employer.Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.Citigroup Inc. and its subsidiaries ("Citi”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.View the "EEO is the Law" poster. View the EEO is the Law Supplement.View the EEO Policy Statement.View the Pay Transparency Posting