TRR - HSSEQ Training Administrator

The HSSEQ Training Administrator will be responsible for coordinating and managing various training activities within the organization. This role involves ensuring seamless booking, registration, and documentation processes for all training sessions, as well as effective communication with business units and learners.Key Responsibilities:Training Session Scheduling and Planning: Develop and manage comprehensive training schedules. Secure and book training rooms or external venues. Send training invites to learners for scheduled training sessions. Coordinate with trainers regarding their availability, training location, and the specific training sessions they will conduct. Ensure logistical details are in place, including materials and resources (where applicable) Track and report attendance. Highfield Website Management: Register learners and book exam sessions via the Highfield website. Ensure sufficient Highfield credits are available for booking exams. External training Coordination: Handle bookings and registrations for external training programs. Communicate with external training providers to ensure smooth scheduling and execution of sessions. Learning Management System (LMS) Administration: Book training courses and register learners on the LMS. Upload certificates to learners' LMS goals Approve uploaded certificates and qualifications on the LMS. Training Communication and Distribution: Communicate weekly training schedules to relevant business units. Distribute training certificates to learners and their line managers. Filing Management: Gather and manage internal and external training certificates. Ensure internal and external certificates are renamed in accordance with established naming conventions and properly documented/filed. Learner Records and Learning Outcomes Management: Maintain comprehensive learner records for training sessions by capturing and documenting learning outcomes, ensuring accuracy and consistency for reporting and compliance purposes. Qualifications: Proven experience in administrative roles, preferably in a training or educational environment. Proficiency in using Outlook and LMS (Learning Management System) is advantageous, as well as other relevant software. Strong organizational and time-management skills. Excellent communication skills, both written and verbal. Attention to detail and ability to follow established procedures and protocols. Ability to work independently and as part of a team. Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with Learning Management Systems (LMS). Strong problem-solving skills. Ability to manage multiple tasks and prioritize effectively. Language Skills: Fluent in spoken and written EnglishPersonal Attributes: High level of integrity and professionalism. Strong interpersonal skills. Proactive and self-motivated. Commitment to continuous learning and improvement.