Executive Administrative Assistant
Dubai, United Arab EmiratesPosted 1 month ago18People have clicked1 open position
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Job Description
Purpose
Executive Admin is responsible for providing support to the Executives, particularly the Operations Manager, in ensuring smooth and efficient day-to-day operations.They act as a critical communication link between Executives and internal/external stakeholders and are entrusted with handling sensitive information and coordinating various administrative tasks.
Work Overview
RequirementsPrerequisites
Executive Admin is responsible for providing support to the Executives, particularly the Operations Manager, in ensuring smooth and efficient day-to-day operations.They act as a critical communication link between Executives and internal/external stakeholders and are entrusted with handling sensitive information and coordinating various administrative tasks.
Work Overview
- Acting as the administrative point of contact between the Executives and team members or internal/external clients.
- Provide comprehensive administrative support, including managing calendars, scheduling meetings, and handling correspondence.
- Coordinate and facilitate communication within the Company, ensuring timely dissemination of information.
- Prepare reports, presentations, and other documents as requested by the Executives.
- Assist in the organization and execution of team meetings, workshops, and events.
- Handle travel arrangements and accommodation for the Executives and other team members as needed.
- Manage and maintain confidential information with discretion.
- Collaborate with other departments to ensure seamless operations.
- Monitor and ensure the timely renewal of company licenses and permits.
- Coordinate and manage all aspects of employee visa requirements, including applications, renewals, and cancellations.
- Performs other duties within the scope of the role to support the organization's goals.
RequirementsPrerequisites
- Proven experience as an Executive Administrative Assistant or similar role.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive information with confidentiality.
- Proactive problem-solving skills and attention to details
- Proven experience as an Executive Administrative Assistant or similar role.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive information with confidentiality.
- Proactive problem-solving skills and attention to detail.
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