Job Details
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Job Description
Objectives of this Role
- Ensure general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning
- Maintain facilities management, including space planning/design, vendor contracts and relations, and facilitation of all office functions and services
- Act as primary liaison between the company, staff, and office building management, providing information, answering questions, and responding to requests
- Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience
Daily and Monthly Responsibilities
- Warmly greet visitors to our facility; answer and direct phone calls promptly, fielding solicitors/cold sales calls; and maintain office efficiency arranging necessary repairs
- Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes; and sorting and distributing incoming mail
- Assist with billing by preparing and sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing production orders and other internal documents as requested
- Update spreadsheets used by accounting, production, and field services as requested
- Schedule and track meetings and appointments, and book flights and travel arrangements
Job Requirements
Skills and Qualifications
- Proven administrative experience
- Females only
- Superb written and verbal communication skills
- Strong time-management skills and multitasking ability
- Proficient in Microsoft Office, with aptitude to learn new software and systems
- Solid interpersonal skills
- High school diploma or equivalent
- Max age is 35 years old
Preferred Qualifications
- College degree
- Previous success in office management
- Experience managing budgets and expenses
- Experience developing internal processes and filing systems
- Comfortable handling confidential information
- Ability to adapt to changing situations in a calm and professional manner
Working conditions:
- Work location is Nasr city
- 9.00 am to 6.00 pm
- Friday and Saturday off
- Competitive salary package
- Medical and social insurance provided