Secretary / Office Administrator
6th of October, Giza
Secretary / Office Administrator
6th of October, Gizaposted 1 month ago74Applicants for2 open positions
- 36Viewed
- 27In Consideration
- 6Not Selected
Job Details
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Job Description
Job Summary:
Competent hard working secretary/office manager to handle filing, customer follow up, supplier follow up, prepare quotations status report, take part in designing new work systems. Schedule meetings, arrange travels (visa, hotel, air tickets). Occasionally receive and dial calls.
Responsibilities:
- Maintenance of a hard copy as well as an electronic filing system.
- Follow up on customer quotations.
- Manage supplier orders.
- Prepare and edit correspondence, reports, and presentations.
- Coordinate travel arrangements; prepares itineraries; prepare visa applications, travel insurance,…etc.
- Provide administrative and clerical support to departments or individuals.
- Schedule meetings and arrange conference rooms.
- Alert management about cancellations or new meetings.
- Prepare confidential and sensitive documents.
- Coordinates office management activities.
- Determine matters of top priority and handle accordingly.
- Prepare agenda for meetings.
- Takes and transcribes dictation.
- Receive and relay telephone messages.
- Direct the general public to the appropriate staff member.
- Perform personnel filing and other related tasks.
- Build/maintain digital data of customers and projects
Job Requirements
- 1 to 5 years of experience in a secretarial, administrative, or office management role.
- Excellent organizational and multitasking abilities with keen attention to detail.
- Strong written and verbal communication skills in English and Arabic.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Demonstrated ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Professional demeanor and strong interpersonal skills.
- Ability to handle sensitive and confidential information with integrity.
- Experience supporting executives or senior management is an advantage.
- Proactive problem-solving skills and a customer-oriented mindset.
- Flexibility to adapt to changing priorities and business needs.
