Job Details
Skills And Tools:
Job Description
Position Description
Under the supervision of the Human Resources and Office Manager, the Logistics Specialist will be responsible for supporting project logistical needs. Responsibilities include procurement of goods and services, coordinating logistics for events and workshops and managing vehicles. S/he will work closely with the technical team, as well as with operational and financial staff, and perform other duties, as assigned. This is a full-time position based in Cairo, Egypt (no relocation allowances are provided for this position). The application deadline is August 24, 2020.
Essential functions include, but are not limited to the following:
- Prepares technical specifications and obtains price quotations for goods and services, conducting comparative analysis of supplier prices;
- As required, provides assistance in the import clearing process of goods purchased abroad;
- Complies with USAID and EDC procurement procedures and regulations;
- Conducts quality and cost control checks through regular market surveys of goods and services;
- Ensures timely submission of documents such as purchase orders, invoices, or other administrative documentation to the finance and accounting staff;
- Ensures that logistics and procurement files are updated and accurate;
- Monitors and produces monthly fuel consumption reports for vehicles and project generators;
- Oversees vehicle log books and ensures they are up to date;
- Responsible for car hire coordination to support project transportation needs;
- Manages logistics arrangements for high level and routine project activities, including local and international transport, hotel bookings, and conference and workshop facilities;
- Coordinates with project team to ensure that delivery of supplies and materials is completed in a timely manner;
- Other duties as required.
Job Requirements
Qualifications
The Logistics Specialist shall have at a minimum the following qualifications:
Education:
- Bachelor’s degree in Business Administration, Accounting or Social Science or other related area or equivalent experience required.
Skills and Experience:
- Minimum of 6 to 7 years of progressively responsible and directly relevant experience required, including at least 3 years of experience in logistics;
- Experience with USAID or other donor-funded projects desirable;
- Experience coordinating logistics for trainings and workshops required;
- Technical skills and experience in at least one area of Operations – Transport or Procurement;
- Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure;
- Excellent oral and written communication skills;
- Must be proactive, able to work independently and meet tight deadlines;
- Culturally astute, respectful with excellent communication and interpersonal skills;
- Detail-oriented and organized with ability to multi-task;
- Experience working with computers, especially MS Word and MS Excel.
Language:
Fluency in Arabic and proficiency in English (written and spoken) is required.
