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Job Description
- Responsible for supporting high-level executives and management
- Maintain executive’s agenda and assist in planning appointments, meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Perform accurate research and analysis.
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Prepare reports, presentations and correspondence accurately and swiftly.
- Daily record keeping and filing of documents.
- Create and organize information, and generate reference tools for easy use.
- Answer and screen telephone calls, and respond to emails, messages and other correspondence.
- Operate and maintain office equipment.
- Manage busy calendar, meeting coordination and travel arrangements.
- Professionally greet and receive guests and clients.
- Ensure efficient and effective administrative information and assistance
Job Requirements
- Proven experience as executive secretary or similar administrative role.
- Proficient in Microsoft Office, and business communication software.
- In-depth knowledge of office management
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Ability to work under pressure and meet deadlines.
- Certificate in Business Administration or related (essential).
- Degree in business administration or relative field
