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Job Description
- Develop and implement a facility management program including preventative maintenance and life-cycle requirements
- Conduct and document regular facilities inspections
- Ensure compliance with health and safety standards and industry codes
- Allocate and manage facility space for maximum efficiency
- Coordinate intra-office moves
- Supervise maintenance and repair of facilities and equipment
- Oversee facility refurbishment and renovations
- Plan and manage facility central services such as reception, security, cleaning, catering, waste disposal, and parking
- Implement best practice processes to increase efficiency
- Obtain quotes and tenders from vendors and suppliers
- Calculate and compare costs for goods and services to maximize cost-effectiveness
- Negotiate contracts to optimize delivery and cost-saving
- Coordinate and monitor activities of contract suppliers
- Manage contractor and vendor relationships
- Manage and review service contracts to ensure facility management needs are being met
- Ensure delivery schedules, quantity, and quality criteria are met
- Check completed work by contractors and vendors
- Verify payment and invoicing match contract pricing
- Plan and monitor appropriate facility management staffing levels
- Ensure efficient utilization of facility maintenance staff
- Performance manage, develop and train staff
- Prepare and track facility budget
- Monitor expenses and payments
- Generate and present regular reports and reviews of facility-related budgets, finances, ccontracts, expenditures, and purchases
- Develop and implement cost reduction initiatives
- Advise on and monitor energy efficiency
- Oversee environmental health and safety
- Assure the security of the facility
- Respond to facility and equipment alarms and system failures
- Provide prompt response to requests and issues from facility occupants
Job Requirements
- Bachelor of Engineering preferably in Civil, Electrical, or Mechanical (MEP) Engineering.
- Training courses or certifications in Facility Management, project management, and health/safety preferred.
- Working knowledge of principles and practices of project management.
- Working knowledge of principles and practices of business administration.
- Working knowledge of electrical and mechanical systems.
- Working knowledge of procurement and contracts.
- Sound knowledge of health, safety, and environmental regulations.
- Experience in construction, maintenance, and all facets of facility operations.
- Supervisory experience.
- Solid computer and systems knowledge.