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Job Description
- Implement plan for recruitment and document hiring procedures.
- Update HR folder regularly and organize CVs of interviewees and shortlisted.
- Prepare a list of HR documentation required for recruitment and post new job posts as required.
- Request and upload documentation for recruited employees.
- Manage meeting room bookings and take care of the availability of office supplies.
- Update shipping orders excel sheets on regular basis and make sure all orders status is updated until order is closed.
- Collect random feedback from clients after delivery of orders.
- Document reviews on products and feedback on delivery.
- Coordinate with VP, GM and accountant regarding order requests and bank transfers.
- Update products sheets, client database and upload products photos, codes and descriptions on the system.
- Coordinate with VP about packaging availability and make orders if packaging supplies are low in stock.
- Coordinate with VP regarding upcoming events on calendar and arrange meetings for the preparation of these events with VP and other employees.
- Arrange meetings timings and place them on Calendar and send emails as necessary.
- Take meeting minutes and send them out by email if necessary and upload them on the system.
- Prepare the agenda of weekly meetings after coordinating with the President/ VP and sending it in an email to all employees who will attend the meeting with the timings and links (if online).
- Regularly update the policies and procedures documents based on any updates from the President and VP.
- Create and update databases as required.
- Coordinate with other employees regarding information documentation and organization of documents.
- Make a plan for an easier retrieval of files and present it to VP for approval.
- On weekly basis, back up all files and documents..
Job Requirements
- A bachelor's degree or equivalent.
- Excellent English is a must, both verbal and written.
- Min. 5 years of experience in office administration
- Hardworking and willing to assume more tasks.
- Excellent time management skills.
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Excellent communication skills.
- An excellent team player and initiator.
- Working under pressure and displaying multitasking skills.
