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Administrative Coordinator.

Art Heirtage
New Cairo, Cairo
Posted 4 years ago
167Applicants for1 open position
  • 146Viewed
  • 28In Consideration
  • 0Not Selected
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Job Details

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Job Description

Administrative coordinator duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.  Familiar with a variety of the field's concepts, practices and procedures. Has the ability to effectively communicate via phone and email ensuring that all assigned tasks are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Responsibilities:

  • Answer and direct phone calls
  • Organize and schedule clients’ meetings and appointments
  • Maintain and update contact lists
  • Manage and file client correspondences; emails, whats apps, text massages and direct them as needs may be. 
  • Develop and maintain a filing system
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Create Quotes, offers and/or presentations, as needed.
  • Handle multiple projects/tasks
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Take accurate minutes of meetings
  • Reply to email, telephone or face to face enquiries
  • Answer the gallery telephone calls and set client appointments coordinating with the needed person(s) 
  • Greet and assist visitors to the Gallery.

Job Requirements

  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • College degree and fluent English.

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