Administrative Specialist

Company Description:Appraid Tech is a community of brilliant engineers disrupting the market with their expertise to drive safety innovation through automotive-embedded software development.With a constructive approach and a coherent understanding of the market needs, Appraid's top priority could not be anything but people. Hence, creating a sense of belonging through developing a community that revolves around common values and a goal to become an innovative center of excellence for embedded software engineeringRole Description:  The Administrative Specialist will provide comprehensive administrative support by facilitating purchases, office maintenance, office supplies management, seating arrangements, travel reservations, events coordination, and documentation management to ensure efficient office operations and support the in maintaining a well-functioning and organized office environment.Responsibilities:Obtain various quotations and providers to cover facilities maintenance, furniture hotels, travel, events and submit to administration manager to facilitate decision making.Oversee office maintenance repairs, painting, moving of furniture, supervise the cleanliness and housekeeping of office space ensuring that the office is up to standard.Follow the office supplies inventory and carryout purchases of items that reach minimum inventory.Receive and process office supplies requests according to administration rules and process.Assist in planning and implementing office seating to ensure best utilization of space.Carryout travel and accommodation reservations as instructed by the direct manager to cover business needs.Carryout various purchases to facilitate business operations.Assist the administration manager in with various office management tasks including scheduling, document preparation and correspondence.Assist in events coordination including logistics catering, etc. ensuring successful outcomes.Submit and reconcile expense reports according to finance process and documentation.Develop and maintain a filing system to track department documentation.Carryout hospitality arrangements for management visitors and meetings as needed.Prepare regular and ad hoc reports for business documentation and follow up. Qualifications:A bachelor’s degree in business administration (or equivalent) from a reputable university.Excellent command of English.Proficiency in MS Office1 year experience in the administration field.filing systemsIn-depth understanding of office management and daily operationsEvents coordinationProblem-solving.Written communication.Fast paced.Customer focusCommunication skills.Attention to detail.Time Management, and organizational skills.