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Job Description
Role Description
- The HR Payroll & Personnel Specialist manages employee payroll, ensures compliance with labor laws and company policies, and oversees personnel administration. This role serves as the primary point of contact for payroll inquiries, maintains accurate employee records, and supports HR functions to enhance employee satisfaction and operational efficiency.
Key Responsibilities:
Payroll Management:
- Process and administer employee payroll accurately and on time.
- Maintain payroll records, including timesheets, attendance, and deductions.
- Calculate salaries, bonuses, overtime, and benefits in compliance with company policies.
- Ensure compliance with tax regulations and handle tax filings, such as income tax, social security, and other deductions.
- Resolve payroll discrepancies and respond to employee inquiries regarding payroll matters.
- Coordinate with finance teams to reconcile payroll accounts.
- Stay updated on changes in payroll regulations and implement necessary adjustments.
Personnel Administration:
- Maintain and update employee records, including personal details, contracts, and employment history.
- Prepare and manage employment contracts, letters of employment, and termination documentation.
- Ensure compliance with labor laws, company policies, and procedures.
- Monitor and track employee leave balances, including annual leave, sick leave, and other entitlements.
- Handle employee onboarding and offboarding processes, ensuring smooth transitions.
- Provide support for employee performance reviews and appraisals.
Compliance and Reporting:
- Generate payroll reports and provide data for audits and management reviews.
- Ensure compliance with labor laws, tax regulations, and company standards.
- Monitor employee records to ensure legal and organizational compliance.
- Assist with internal and external audits related to payroll and HR operations.
Employee Support and Communication:
- Address employee queries about payroll, benefits, and HR policies.
- Communicate changes in policies, benefits, or compensation plans effectively.
- Foster positive relationships between employees and HR.
HR Support:
- Assist with recruitment, onboarding, and training initiatives.
- Support HR projects such as performance management, employee engagement, and talent development.
- Collaborate with other HR team members to improve HR operations.
Role Description
- The HR Payroll & Personnel Specialist manages employee payroll, ensures compliance with labor laws and company policies, and oversees personnel administration. This role serves as the primary point of contact for payroll inquiries, maintains accurate employee records, and supports HR functions to enhance employee satisfaction and operational efficiency.
Key Responsibilities:
Payroll Management:
- Process and administer employee payroll accurately and on time.
- Maintain payroll records, including timesheets, attendance, and deductions.
- Calculate salaries, bonuses, overtime, and benefits in compliance with company policies.
- Ensure compliance with tax regulations and handle tax filings, such as income tax, social security, and other deductions.
- Resolve payroll discrepancies and respond to employee inquiries regarding payroll matters.
- Coordinate with finance teams to reconcile payroll accounts.
- Stay updated on changes in payroll regulations and implement necessary adjustments.
Personnel Administration:
- Maintain and update employee records, including personal details, contracts, and employment history.
- Prepare and manage employment contracts, letters of employment, and termination documentation.
- Ensure compliance with labor laws, company policies, and procedures.
- Monitor and track employee leave balances, including annual leave, sick leave, and other entitlements.
- Handle employee onboarding and offboarding processes, ensuring smooth transitions.
- Provide support for employee performance reviews and appraisals.
Compliance and Reporting:
- Generate payroll reports and provide data for audits and management reviews.
- Ensure compliance with labor laws, tax regulations, and company standards.
- Monitor employee records to ensure legal and organizational compliance.
- Assist with internal and external audits related to payroll and HR operations.
Employee Support and Communication:
- Address employee queries about payroll, benefits, and HR policies.
- Communicate changes in policies, benefits, or compensation plans effectively.
- Foster positive relationships between employees and HR.
HR Support:
- Assist with recruitment, onboarding, and training initiatives.
- Support HR projects such as performance management, employee engagement, and talent development.
- Collaborate with other HR team members to improve HR operations.
Education and Experience:
- Bachelor’s degree in Human Resources, Business Administration, or related field.
- Proven experience in payroll administration and personnel management.
Job Requirements
- Bachelor’s degree in Human Resources, Business Administration, or related field.
- Proven experience in payroll administration and personnel management.
- Males only
- Must have experience of +2 years.
- Strong understanding of payroll processes and regulations.
- Proficiency in HRIS and payroll.
- Excellent organizational and time management skills.
- High attention to detail and accuracy.
- Strong analytical and problem-solving abilities.
- Excellent communication and interpersonal skills.
- Ability to handle sensitive and confidential information with integrity.