Browse Jobs
For Employers
Post JobLog inGet Started

Executive Office Manager

San Stefano, Alexandria
Posted 2 years ago
118Applicants for1 open position
  • 38Viewed
  • 0In Consideration
  • 0Not Selected
Search other opportunities

Job Details

Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:

Skills And Tools:

Job Description

 Job Description:

  • Manage, maintain and follow up GM schedules, time, and appointments for internal and external.
  • Prepare, Handle, coordinate and follow up GM meetings online & offline to ensure effective organization for meetings as well as meeting objectives are met.
  • Prepare meeting agenda and share it with concerned parties to ensure meeting objectives are communicated.
  • Handling GM’s personal & family agenda including (Clubs membership and renewals, schools payments, and other family inquiries)
  • Control- up, follow, and report all activities related to charity funds including (Cases, files, and cash management) and communicate with related associations and entities.
  • Attend, take notes and summarize meeting notes and minutes and share them with concerned parties, follow up and provide related reports and action plans for those minutes.
  • Conducting research, collecting, analyzing, summarizing & visualizing data preparing presentations and reports, and any other requests by the GM.
  • Prepare and handle GM E-mails, letters, memos, quotations, document proposals, and any other corresponding required for the business on needs and instructions of the GM and carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Create, follow and oversee tasks provided by GM using TASKEDIN to the group members as received from GM and provide reports and follow-up ratings are granted.
  • Facilitate all travel (Domestic and International) arrangements for the GM through handling visa issuing, flight bookings, hotel bookings, airport pick up, drop down, and invoices.
  •  Develop and maintain and update filing & documentation system for all related corresponds to ensure data are saved and recalled smoothly.
  • Prepare and handle agenda of group monthly meeting including collecting slides, organizing talks, and meeting flow to ensure the meeting is effectively organized.
  • Manage, follow and control purchasing function including receiving PRs issuing get quotations and good delivery and requester confirmations and providing reports and following payment & invoices.
  • Supervise, monitor, Coach, and control Drivers, Front office team, and company reception operations to maintain a good company image with visitors and clients.                       

Job Requirements

  • Bachelor Degree
  • Alexandria Residents ONLY
  • Minimum 5 Years in related Position
  • Computer and Microsoft package skills.
  • Effective Communication Skills& Active Listening.
  • Time Management.
  • Proactive and organized
  • Ability to prioritize
  • Multi-tasking
  • Analytical abilities
  • Data entry and speed typing.
  • Internet research and data Collection
  • Team Player

Featured Jobs

Similar Jobs

Search other opportunities
JobsAdministrationExecutive Office Manager