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Senior Agency Operator

Clarkson Shipping Agency
Azarita, Alexandria
Posted 4 years ago
55Applicants for1 open position
  • 14Viewed
  • 0In Consideration
  • 0Not Selected
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Job Details

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Job Description

  • Complete and Timely reply and handling of agency emails which includes SCT appointments in addition to inquiries
  • Prepare accurate and correct PDAs basis the latest port tariffs.
  • Follow up with vessel’s master’s re pre arrival info/ docs, Charts, Husbandry Services needed for proceeding with formalities.
  • Liaise internally and externally with boarding officers / documentation officer re timely formalities completion.
  • Communicate vessel’s ETA / prospects to all concerned parties in timely basis via emails and phone calls case needed
  • Arranging of all cases of husbandry matters with master, vendors, owners and charterers, boarding officers including issuing relevant debit notes, and monitoring the execution/Supervision
  • Follow up vessel’s operations at while transiting SC send timely and accurate live updates to our clients.
  • Coordination with masters, principles and boarding officers to ensure smooth vessel’s operation
  • Issuing master service Receipts, Cash to Master Receipts, Parcel delivery Receipts, OKTB…etc.
  • Liaise with client / follow up with accounts re timely PDA funds remittance and / or copy of bank swift
  • Handling all types of internal/external report (Daily Transit Position, Original Drawings, Archive list Monthly/Quarter/Annual reports).
  • Issuing vessel’s Revised DA to principals after receiving SCA official invoice
  • Liaise with client / follow up with accounts re timely PDA funds remittance and / or copy of bank swift
  • Handling all types of internal/external report (Daily Transit Position, Original Drawings, Archive list Monthly/Quarter/Annual reports).
  • Issuing vessel’s Revised DA to principals after receiving SCA official invoice
  • Reviewing/approving suppliers/port authorities invoices.
  • Revising and approving FDAs
  • Enhancing business development in transit department
  • Handling Rebate File since rebate request till rebate refund
  • Marketing and promoting agency services
  • Supervising operation technicalities
  • Approving SC tolls Estimations
  • Handling Team’s Vacations
  • Handling admin desk task
  • Rebate file handling
  • Appraisals for Transit team
  • Revising/Approving invoices
  • Approving Custodies
  • Handling Monthly/Q/Annual/appointments Reports
  • Circulations announcement to clients
  • Handling general correspondence with SCA
  • Develop new ideas for better smooth workflow
  • Ensure all work forms / reports are up to date on L drive folder
  • Handling company accounting system development plan
  • Handling learning process of trainees and any new comers (case needed)

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