Job Details
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Job Description
- Complete and Timely reply and handling of agency emails which includes SCT appointments in addition to inquiries
- Prepare accurate and correct PDAs basis the latest port tariffs.
- Follow up with vessel’s master’s re pre arrival info/ docs, Charts, Husbandry Services needed for proceeding with formalities.
- Liaise internally and externally with boarding officers / documentation officer re timely formalities completion.
- Communicate vessel’s ETA / prospects to all concerned parties in timely basis via emails and phone calls case needed
- Arranging of all cases of husbandry matters with master, vendors, owners and charterers, boarding officers including issuing relevant debit notes, and monitoring the execution/Supervision
- Follow up vessel’s operations at while transiting SC send timely and accurate live updates to our clients.
- Coordination with masters, principles and boarding officers to ensure smooth vessel’s operation
- Issuing master service Receipts, Cash to Master Receipts, Parcel delivery Receipts, OKTB…etc.
- Liaise with client / follow up with accounts re timely PDA funds remittance and / or copy of bank swift
- Handling all types of internal/external report (Daily Transit Position, Original Drawings, Archive list Monthly/Quarter/Annual reports).
- Issuing vessel’s Revised DA to principals after receiving SCA official invoice
- Liaise with client / follow up with accounts re timely PDA funds remittance and / or copy of bank swift
- Handling all types of internal/external report (Daily Transit Position, Original Drawings, Archive list Monthly/Quarter/Annual reports).
- Issuing vessel’s Revised DA to principals after receiving SCA official invoice
- Reviewing/approving suppliers/port authorities invoices.
- Revising and approving FDAs
- Enhancing business development in transit department
- Handling Rebate File since rebate request till rebate refund
- Marketing and promoting agency services
- Supervising operation technicalities
- Approving SC tolls Estimations
- Handling Team’s Vacations
- Handling admin desk task
- Rebate file handling
- Appraisals for Transit team
- Revising/Approving invoices
- Approving Custodies
- Handling Monthly/Q/Annual/appointments Reports
- Circulations announcement to clients
- Handling general correspondence with SCA
- Develop new ideas for better smooth workflow
- Ensure all work forms / reports are up to date on L drive folder
- Handling company accounting system development plan
- Handling learning process of trainees and any new comers (case needed)