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Job Description
We are hiring an ambitious and forward-thinking office manager to join our established and growing team in Egypt. The role will be reporting to the General Manager. To ensure the smooth running of an office on a day-to-day basis and will assist and support the HR Director. Responsibilities will include:
- Manage and maintain GM’s calendar including scheduling appointments, internal meetings, and conference calls.
- Draft and edit correspondence, communications, presentations and other documents on behalf of GM.
- Secure appropriate signatures and track documents through the approval process on behalf of GM.
- Serve as a liaison with internal staff at all levels.
- Update calendars and schedule meetings on a daily basis.
- Create and maintain an organized electronic and manual filing systems.
- Perform the first-line contact in the company whether in reception or incoming calls with professional communication skills with clients and transfer these contacts to the right person inside the company.
- Providing administrative support which includes handling visitors, screening/routing the calls and answering questions and requests.
- Process recruitment process (sourcing, filtering, scheduling interviews).
- Updates employee's datasheets.
- Dealing with any HR administration/processes for the employees.
- Coordinating with IT for any hardware, software and network issues. (knowledge of IT is a must)
- Handles timesheets, and vacations coordination of employees.
- Managing attendance system and maintaining holiday and absence record for employees, as well as days off in lieu of weekend working.
- Organizing company events or conferences.
- monitor and purchase office supplies and materials needed.
- Keeping an inventory of all office equipment and maintaining the stock of the corporate stationery and IT supplies.
- Maintain office policies and environment.
Job Requirements
- Bachelor's degree in business administration, communications, or a related field.
- 2-5 years of work experience in an administrative/office management role.
- Must have exceptional attention to details.
- Strong organizational and time management skills.
- Must be a self-starter and driven.
- Excellent communication and interpersonal skills.
- Strong problem-solving skills and analytical abilities.
- Must be proficient with Microsoft Office and Google products.
- Knowledgeable about networking and communications Proactive, self-motivated and determined attitude.
- preferably New Cairo residents.